SCPN- Submit A Cosmetic Product Notification

Europe as a world leader in producing and exporting cosmetic products provides significant opportunities to global cosmetics manufacturers to make a compliant market entry. Manufacturers are obliged to follow a defined product notification procedure.

A single notification is required to market cosmetic products in all 31 EEA member state countries. However, starting from 1st of January, 2021owing to Brexit UK would require a separate notification via Submit Cosmetic Product Notification (SCPN) portal.

In order to fulfil these obligations, you would require a regulatory professional who has hands on experience and is skilful, knowledgeable and eligible to become a Responsible Person (RP).

You would require the help of regulatory professional, who:

• Has hands on experience across all cosmetic categories
• Can acts as a Responsible Person (RP) across the EU and the UK
• Has strong relationship with health authorities
• Has structured and cost-effective approach
• Can provide end to end cosmetic regulatory consultation

UK Responsible Person Services

Sushvin Consultancy Services consultants possess wealth of knowledge and immense hands-on experience to acts as an UK Responsible Person (RP) for your organisation. Sushvin Consultancy Services can act as an UK Responsible Person for your organisation to fulfil its obligations required under Regulation 1223/2009 and Cosmetic Products Enforcement Regulations 2013. Sushvin Consultancy Services has been providing Responsible Person (RP) services to many UK manufacturers and importers (for cosmetic products manufactured outside of UK).

Review of Product Formulations

Sushvin Consultancy Services can do a review of your cosmetic products formulation to identify any safety concerns that may arise during cosmetic product notifications process in the EU and the UK.

Cosmetic Product Safety Assessment Reports (CPSRs)

Sushvin consultancy can help you find a testing laboratory who can produce Cosmetic Product Safety Assessment Reports (CPSRs) for your cosmetic products.

Compile Product Information File (PIF)

When submitting cosmetic product notifications, cosmetic product manufacturers are required to compile a Product Information File (PIF) for each cosmetic product. A complete cosmetics product information file (PIF) is the basis for the notification to the EU CPNP portal or the UK SCPN portal, which must be performed before the cosmetic products can be placed on the EU/UK market.

Regulation No (EC) 1223/2009 requires cosmetics brands’ Responsible Person (RP) to keep and have access to a PIF for each product. RPs must maintain the product information file as described in the regulation’s Article 11. They must also make them available to authorities of the member state where the files are kept and store them at the address on the product label.

Sushvin Consultancy Services can help you compile a cosmetics product information file (PIF) and can also act as a Responsible Person (RP) at the same time.

Create Compliant Labels

Sushvin consultancy Service can help you with gap analysis of your cosmetic products labelling to make sure that they comply with the EU and the UK cosmetic product labelling requirements.

Submission Cosmetic Product Notifications

Sushvin Consultancy Services has wealth of knowledge and experience in cosmetic products notifications. It has worked with multiple multinational organisations across the world to help them submit cometic product notifications.

When you need to submit a Cosmetic Product Notification?

If you are making cosmetic products available to consumers in Great Britain (GB: England, Scotland, and Wales), you must notify your cosmetic products using the Submit cosmetic product notifications service.

There is a separate process for placing cosmetic products on the market in Northern Ireland. UK manufacturers and UK importers (for products manufactured outside the UK) are by definition considered to be the Responsible Person (RP) including legal liability. RPs are required to ensure full product compliance and safety, and to demonstrate that at all times.

Sushvin Consultancy Services can act as an UK Responsible Person for your organisation to fulfil its obligations required under Regulation 1223/2009 and Cosmetic Products Enforcement Regulations 2013. Sushvin Consultancy Services has been providing Responsible Person (RP) services to many UK manufacturers and importers (for cosmetic products manufactured outside of UK).

SCPN: What is it?

SCPN is the official British notification portal where the UK Responsible Persons register cosmetics products BEFORE their will being placed on the market. This SCPN registration is a legal obligation present in the UK Cosmetic Regulations (EC) No. 1223/2009 (UKCR).

Who can submit a notification?

The cosmetic product ‘responsible person’ can submit a notification.
A responsible person, who must be established in the UK, can be either:

• The manufacturer
• The importer
• The distributor, if they label the product as their own (for example, using their brand name)
• An appointed company or person (who is authorised by the manufacturer or the importer)

Which information is necessary to register a product in the UK?

To submit a cosmetic product notification via SCPN, you will require the following information:

• The category and name of the cosmetic product
• The name of the responsible person
• Where the Product Information File (PIF) is kept
• Details of a named contact for urgent enquiries
• Details of any nanomaterials the cosmetic product contains
• Details of any carcinogenic, mutagenic, or toxic for reproduction (CMR) substances the cosmetic product contains
• The chemical details of substances
• A summary of the ingredients
• A product’s label
• A photograph of the cosmetic product packaging

It is SAFE to share this information?

Absolutely. SCPN is a government official database and nobody can check the information that companies and Responsible Persons upload on it.

What is the result of SCPN Registration?

Once the product is successfully registered in the SCPN portal, a SCPN registration number is obtained. This number identifies your cosmetic product during its lifetime in the UK. Furthermore, a PDF report is generated, which contains a summary of all the product information uploaded on to the portal.

SCPN registration is valid for eternity?

You have to update the registration if one of the points shown in the part “Which information is necessary to register a product in the UK?” changes. It includes, for example, changes in the Responsible Person, label, formula, country of origin, etc.

Who can see the SCPN information?

Nobody can see whether your products are registered or not in the SCPN database. Only national authorities (governments, customs, etc) can check it. The SCPN information, registration number, and registration Report are information only available for the Responsible Persons and product owners' companies.

I no longer sell my product in the United Kingdom, what happens?

If one company discontinues the sales of their cosmetic product in the UK, it must, through its Responsible Person, notify on the SCPN portal that the product will no longer be placed on to the UK market.

Sushvin Consultancy Services can act as an UK Responsible Person for your organisation to fulfil its obligations required under Regulation 1223/2009 and Cosmetic Products Enforcement Regulations 2013. Sushvin Consultancy Services has been providing Responsible Person (RP) services to many UK manufacturers and importers (for cosmetic products manufactured outside of UK).

Please contact Sushvin for more information.